High-quality virtual assistant software is one of the keys to managing your VA well. This post will show you how the right software for virtual assistant business can simplify your life and increase productivity.
Getting the Most Out of Your Virtual Assistant
Many entrepreneurs find great value in the virtual assistants they hire. First, they take responsibility for repetitive and mundane tasks. In turn, this allows business owners to work on marketing campaigns, product development, and other high priority tasks. The overall result of this is an energized owner and a business that realizes its true potential.
All this comes with a substantial caveat, however. Without due diligence, your virtual assistant can end up costing you more than they’re worth. If you’re forced to babysit your virtual assistant, it defeats the purpose of hiring one in the first place.
Fortunately, there are proven ways to avoid this unenviable fate. Using the right virtual assistant software is one of the best ways to maximize your VA’s productivity. In the following sections, we’ll review 4 of your best options.
Dropbox is a file-sharing platform that makes it easy for you to give selective access to the tasks associated with a larger project. Simplicity is the key to Dropbox’s efficiency and value. Here’s how it works:
First, you drag and drop a specific file into your account. Then, Dropbox gives you a link to share with your virtual assistant. To make file sharing even easier, you can set up a folder that lets both you and your VA access it immediately. You can also sync specific files with Dropbox and provide access to it without moving to a dedicated folder.
Hubstaff offers project management and time tracking tools in one easy-to-use platform. Here are some of the features that make it one of the most popular virtual assistant packages on the market:
- Useful for both ongoing and one-off projects
- Quick learning curve for virtual assistants
- Allows you to store everything associated with a project in one accessible place
- Excellent for remote collaboration
- Offers multiple monitoring tools for remote workers
LastPass is a specialized tool that makes it easy to share your passwords and other sensitive login information with your remote workers. You can choose one of two ways to convey this information. First, you can simply give them the password. In this case, they’ll know the password and be able to use it as they see fit. Second, you can share your credentials instead. This means your VA can use the password without actually seeing it.
The only problem with LastPass is that it’s less secure than many companies would like. Although it will prevent less technically minded VA’s from stealing your passwords, skilled programmers can get to them with relative ease.
SnagIt is another specialized software for virtual assistant business. Here’s what you need to know about this unique and useful product:
- Lets you share screenshots easily with your remote team
- Allows you to show relatively short screencasts to your staff
- Comes equipped with note-taking tools to draw attention to what’s most important
- Very easy to use on both ends
Virtual Assistant Software: Long Term Returns on a Small Investment
A virtual assistant is just like any other employee– they require the right tools to succeed. That’s why high-quality virtual assistant software is a necessity for today’s dynamic entrepreneur. Start checking out the free trials these software packages offer today. It won’t be long before you find one that helps you get back to what you do best.