Let’s put this out there right away– the time management tools your company uses go a long way toward determining its success. Efficient use of time certainly won’t happen all by itself, but this post will show you four time management systems that can help.
Every company has dedicated and highly skilled people. They also all have innovative ideas, sophisticated new products, and marketing campaigns that successfully introduce their brand to every part of the world.
So with everything else being more or less equal, why do some companies rise to the top and stay there, while others perennially flounder? The answer is simple to answer but hard to put into practice: the one thing all top companies have in common is that they’ve each discovered time management tools that consistently help them outpace the competition.
An Overview of Time Management Systems
Time management systems, or time management tools, give organizations a set of methods and frameworks that employees and managers make more efficient use of their time. These sets of techniques come in many different forms, but they all share the ability to give a massive boost to productivity. It’s important to note, however, that these techniques are distinct from the time tracking and other forms of software that companies use for effective task management.
The following techniques are distinct from these software tools because employees can apply them in a DIY fashion. Now, let’s have a look at our list of 4 of the most popular time management systems.
1. 7 Minute Life
According to the 7 Minute Life system, you should only spend 14 minutes a day working on planning. 7 Minute Life insists that you spend seven minutes in both the morning and evening making and reviewing your daily plans.
Users of 7 Minute Life are usually businesses that don’t know how to get started. The 7 Minute Life Daily Planner lets you write down everything you need to do on a given day and organizes your tasks in a way that’s easy to follow.
2. The 1-3-5 Rule
With the 1-3-5 Rule, the process is all in the name. According to this simple rule, you should take on one difficult task, three moderately challenging tasks, and five easy tasks during the course of each day.
The 1-3-5 Rule is used across many industry sectors, usually by employees who need a quick way to prioritize their daily tasks.
3. Agile Results
The Agile Results work time management system is intended to leverage a healthy work/life balance to obtain better production results. Here is a summary of the process to follow when using Agile Results:
- Apply the rule of threes to your daily life. Set three goals for each day, each month, and each year.
- Decide on what you actually want to accomplish and ask yourself a series of goal-oriented questions.
- What do we have to do? What are the right things to do? How can we improve?
- Are we delivering something that’s value-adding? If so, what is it?
- List three areas where you seem to be doing well. Do the same for what you need to improve.
Agile Results is a fairly complex system. The standard users are business owners, executives, and department managers who want a guiding vision to keep their company on top.
4. Don’t Break The Chain
The Don’t Break the Chain system advises users not to take too many breaks. It’s predicated on the idea that breaks can be damaging to your creativity and production flow. Don’t Break the Chain encourages users to continue working every day.
The process involved in Don’t Break the Chain is extremely simple:
- Choose a goal you’d like to achieve
- Buy yourself a calendar and a marker
- Use the marker to write an X on each day that you do something to achieve this goal
- Don’t go a single day without doing something that gets you closer to your goal
Time Management Tools: Critical Parts of Your Business Procedures
Does your company have effective time management tools in place? If not, you’re probably significantly less productive than you could be than if your people had better habits. Pick one or two off of our list and try them out for a while. Then, start to integrate elements of other systems as well.