Eight out of 10 teams claim that collaboration technology is a must. But, six out of 10 say that their company doesn’t provide them with tools that are good enough.
The problem is that teams are becoming increasingly remote, often distributed globally.
If teams can’t collaborate easily online, projects suffer. This leads to extra project expenses, missed deadlines, and bottlenecks in operational processes.
But, with top-notch collaboration tools, you can avoid these mishaps and save time in your daily responsibilities.
Read on to discover the best team collaboration tools of 2021 so your team can work together seamlessly this year.
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Why are Killer Team Collaboration Tools So Important?
Collaboration tools are vital in helping your teams work together by communicating with one another. This helps everyone stay on the same page regarding what needs to be done while keeping track of both where they are and any updates that pop up.
In fact, almost a third of companies admit that many of their projects have failed because of poor communication. Without a comprehensive collaboration tool to keep everyone in the loop, you’ll struggle to see the results you’re aiming for.
This issue has become even more pressing since remote teams started becoming the norm.
Nowadays, 98% of workers admit that they’d like to spend at least some of their time working remotely, while 57% already spend 100% of their time as a remote worker.
For these employees to work effectively within their teams, dynamic team collaboration tools are a must.
One in five remote workers already complains that collaboration is a challenge when working from home.
Obviously, working from home in your pajamas can be a lot more relaxing, but it also presents specific challenges when it comes to communicating with your co-workers and providing updates throughout the day. Remote workers actually see an 11% drop in brainstorming capacity compared to those working in person.
The problem with finding a top-caliber collaboration tool is the same issue you’ll have when trying to find any software. Whether it’s free accounting software or a tool for communication, you’ll find you’re always juggling the cost of the tool, its feature list, and how easy it’s going to be for your staff to use it like pros.
Here’s a quick guide that can help you in your search. If you’re looking for a comprehensive, cost-friendly, and intuitive collaboration tool, read on to see the best collaboration tools of 2021.
7 Must-Have Collaboration Tools for 2021
Collaboration software is used at every stage of your workflows, from planning to measuring feedback.
If you want to make sure your team is up-to-date and on task, try one of these killer collaboration solutions.
PropelPLM is a product lifecycle management software built on the Salesforce platform. This tool can help your team collaborate on the end-to-end management of all processes and data related to designing, engineering, building, and selling a product.
PropelPLM is cloud-based, making it a great tool for remote teams logging on from distributed locations.
PropelPLM is particularly revered for its document management and version control, making it simple for teams to add, update, and view the latest versions of all project data.
It also has a highly-visual dashboard, which means that it’s super clear as to where each project is in the pipeline.
Beware that this platform is a little pricey, and you will need substantial training to make the most of its features.
2. CA Flowdock
CA Flowdock is an easy-to-use online communication tool built around team instant messaging. It’s got private messaging, message threads, and team discussions.
It’s the best feature? You can divide team communication into flows, so that only relevant team members see these notifications. That way, people aren’t being bombarded with irrelevant notifications.
Also, it’s pretty good at centralizing information. You can integrate with platforms like Twitter, Github, and Confluence, so all your updates are in one place.
While this tool is great for communication, it doesn’t really help you collaborate on project management. There’s also no visibility on the status of projects. To enjoy real functionality beyond basic messaging, you’ll need to integrate with other tools.
Trello is a task management platform sporting the classic Kanban framework. Creating task cards on the system is pretty straightforward. It’s also easy to assign them to team members and move them along a pipeline.
Teams can comment on the cards and tag other team members to provide updates on task progress and offer extra information. There’s also color-coded labels to categorize or prioritize cards, but no real way to organize the boards with them.
There’s good deadline functionality and team members have the ability to track the time it takes to work on each project.
If you’re looking for a tool to help your teams collaborate throughout business process workflows, frevvo is ideal. Encompassing all business processes, frevvo works as everything from procurement automation software to an automated HR tool.
With frevvo, you can design and create online digital forms, build complex automated routing, and set up automatic approval notifications. This ensures that team members can collaborate on end-to-end workflows without having to chase paper documentation or rely on manual data entry.
Accessible from everywhere, this cloud-based collaboration tool is available on all smart devices and desktop computers. This means each employee benefits from being able to collaborate on workflows no matter where they are.
Another task management software, Asana works best for ongoing projects.
You can create projects, assign tasks, and break these down into sub-tasks inside the card. Teams can also allocate deadlines, create dependencies, and post updates in the tasks.
Everything can then be viewed as a list, timeline, or calendar.
The project brief feature is particularly useful. This allows project managers to add documentation, files, and examples that make sure the whole team is on the same page about project expectations.
Be aware that if you’re planning to use Asana on-the-go, this might be tricky. The mobile app has limited functionality.
Slack is another team instant messaging app. Designed to help distributed teams communicate, 7% of all remote workers use Slack.
Teams can enjoy direct messaging, open discussions, private group messages, and audio and video call functionalities.
Slack also integrates with apps like Google Docs and Dropbox to enable file sharing and document collaboration.
Basecamp is a project management tool with to-do lists, wiki-style web-based text documents, milestone management, file sharing, and time tracking.
Basecamp creates a centralized place for all information related to each project your team is working on.
Teams can build out projects using the to-do list, schedule, and document upload feature so the whole team can see what needs to get done. Notifications and prioritization features help your team stay on top of deadlines so work doesn’t run over the allotted time frame.
Project communication is a breeze thanks to Basecamp’s message board, group chat function, and automatic check-ins, making it easy to keep on top of announcements and updates.
Choose a tool now to boost collaboration
Without the best team collaboration tools, your team is going to struggle to work together productively. This is especially true if your team works remotely.
Consider what you need the tool for before picking which collaboration software works best for you. Are you building products, automating workflows, or trying to improve communication? Are you looking for a better way for your HR department to reach out concerning employee benefits? Your overall aim will help you pick the collaboration tool that’s right for you.
If you’re looking for a tool that helps to build collaboration between your HR department and your team, why not try Time Clock Wizard today?
Guest Author Bio
Axelle Dervaux has experience in digital marketing with a focus on B2B marketing for SaaS companies. She’s working in various marketing fields such as SEO and SEA, social media, lead nurturing, customer retention, product marketing. She is the Marketing Manager at clicdata.com, a cloud-based business intelligence, and data management platform. You can connect with her on LinkedIn.